Privacy Policy

Interpretation and Definitions

Interpretation

The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Application refers to OrdinaryMonday.com, the software program provided by the Company.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Privacy Policy) refers to Aedify AS, Pilestredet Park 18, 0176 Oslo. For the purposes of the GDPR, the Company is the Data Controller.
• Country refers to: Norway
• Data Controller, for the purposes of the GDPR (General Data Protection Regulation), refers to the Company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data.
• Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
• GDPR refers to EU General Data Protection Regulation.
• Personal Data (or "Personal Information") is any information that relates to an identified or identifiable individual. For the purposes of GDPR, Personal Data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.
• Service refers to the Application.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used. For the purposes of the GDPR, Service Providers are considered Data Processors.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable. Under GDPR, You can be referred to as the Data Subject or as the User as you are the individual using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• Name (username)
• Date of birth (used solely to verify you are at least 18 years old)
• Profile picture
• Posts, comments, replies, and other user-generated content
• Reactions to posts (emoji reactions)
• Connection requests and social relationships with other users
• IP addresses (collected as part of Usage Data)

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device's unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

Information Collected while Using the Application

While using Our Application, in order to provide features of Our Application, We may collect, with Your prior permission:

• Pictures and other information from your Device's camera and photo library (for profile pictures)

We use this information to provide features of Our Service, to improve and customize Our Service. The information may be uploaded to the Company's servers and/or a Service Provider's server (Azure Blob Storage) or it may be simply stored on Your device.

You can enable or disable access to this information at any time, through Your Device settings.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service.
• For the performance of a contract: the development, compliance and undertaking of the terms of service for the social networking platform.
• To contact You: To contact You by email for account verification, password resets, security updates, and important service notifications.
• To verify Your age: We use Your date of birth solely to verify that You are at least 18 years old.
• To enable social features: To display Your profile picture, posts, and reactions to other users based on your visibility settings and connections.
• To manage connections: To facilitate connection requests and maintain your social relationships within the Service.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your Personal Data to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets.
• For other purposes: We may use Your information for data analysis, identifying usage trends, determining the effectiveness of our Service improvements and to evaluate and improve our Service.

Sharing Your Personal Data

We may share Your Personal Data in the following situations:

• With Service Providers: We may share Your Personal Data with Service Providers to monitor and analyze the use of our Service, to store data, and to send emails.
• For business transfers: We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition.
• With Affiliates: We may share Your Personal Data with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.
• With other users: When You share Personal Data or otherwise interact in the public areas of the Service with other users, such information may be viewed by users You are connected with or by all users depending on Your visibility settings.
• With Your consent: We may disclose Your Personal Data for any other purpose with Your consent.

Third-Party Service Providers

We use the following third-party service providers to process and store Your Personal Data:

• Microsoft Azure (Microsoft Ireland Operations Limited) - Used for hosting our application, database storage (Azure Database for PostgreSQL), and file storage (Azure Blob Storage) for profile pictures. Azure operates data centers in Europe and complies with GDPR requirements.
• Google Workspace (Google LLC) - Used for sending transactional emails such as email verification codes and password reset codes. Google has GDPR-compliant data processing agreements in place.

These providers process data on our behalf under data processing agreements and are contractually obligated to protect Your Personal Data in accordance with GDPR requirements.

Cookies and Local Storage

We use browser local storage to save your authentication tokens (JWT - JSON Web Tokens) for login sessions. These are essential for the Service to function and enable you to remain logged in. This is not a tracking cookie and does not require your consent under GDPR Article 6(1)(b) as it is necessary for the performance of the contract.

We do not use tracking cookies, analytics cookies, or advertising cookies. If we add analytics or tracking features in the future, we will update this policy and request your explicit consent before doing so.

You can clear your local storage at any time through your browser settings, but this will log you out of the Service.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

We apply different retention periods to different categories of Personal Data based on the purpose of processing and legal obligations:

• Account Information (email, name, birthdate, profile picture): retained for the duration of your account relationship plus up to 24 months after account closure.
• User Content (posts, replies, reactions): retained for the duration of your account or until you delete them individually. If you delete your account, all content is permanently deleted within 30 days.
• Connection relationships: retained for the duration of your account plus up to 24 months after account closure.
• Security and Verification Data (email verification codes, password reset codes): automatically deleted 15 minutes after creation.
• Usage Data (application usage statistics, server logs): up to 24 months for security monitoring and troubleshooting.

Account Deletion and Data Erasure

When you request account deletion via your account settings (exercising your Right to Erasure under GDPR Article 17), we permanently delete all your personal data within 30 days, including:

• Your profile information (name, email, birthdate, profile picture)
• All posts, comments, and replies you created
• All reactions to posts
• All connection relationships
• Authentication tokens and session data
• Audit logs related to your account

This deletion is permanent and irreversible. We cannot recover your data after deletion is complete.

Note: Some data may remain in encrypted backups for up to 90 days before permanent deletion as part of our disaster recovery procedures.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from Your jurisdiction.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service gives You the ability to delete certain information about You from within the Service through your account settings.

You may update, amend, or delete Your information at any time by signing in to Your Account and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any Personal Data that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially reasonable means to protect Your Personal Data, We cannot guarantee its absolute security.

We implement the following security measures:

• Password hashing with secure algorithms (bcrypt with salt)
• HTTPS encryption for all data transmission
• JWT token-based authentication with short expiration times (15 minutes for access tokens)
• Encrypted storage for profile pictures in Azure Blob Storage
• Regular security updates and monitoring
• Access controls limiting employee access to personal data

GDPR Privacy

Legal Basis for Processing Personal Data under GDPR

We may process Personal Data under the following conditions:

• Consent: You have given Your consent for processing Personal Data for one or more specific purposes (e.g., uploading profile pictures).
• Performance of a contract: Provision of Personal Data is necessary for the performance of an agreement with You (e.g., creating posts, managing connections).
• Legal obligations: Processing Personal Data is necessary for compliance with a legal obligation (e.g., age verification).
• Vital interests: Processing Personal Data is necessary in order to protect Your vital interests or of another natural person.
• Public interests: Processing Personal Data is related to a task that is carried out in the public interest.
• Legitimate interests: Processing Personal Data is necessary for the purposes of the legitimate interests pursued by the Company (e.g., fraud prevention, security monitoring).

International Transfer of Personal Data

We may transfer, store, and process Personal Data in countries other than the country in which You are located, including countries outside the European Economic Area ("EEA") and the United Kingdom ("UK"), where data protection laws may differ.

Where we transfer Personal Data outside the EEA/UK to a country that has not been recognized as providing an adequate level of protection, We rely on appropriate safeguards, such as:

• The European Commission's Standard Contractual Clauses ("SCCs") and/or the UK International Data Transfer Agreement ("IDTA") or the UK Addendum to the SCCs
• Supplementary measures where appropriate, such as encryption in transit and at rest, access controls, data minimisation, and vendor security reviews.

Your Rights under the GDPR

The Company undertakes to respect the confidentiality of Your Personal Data and to guarantee You can exercise Your rights.

You have the right under this Privacy Policy, and by law if You are within the EU, to:

• Request access to Your Personal Data. The right to access, update or delete the information We have on You.
• Request restriction of processing. You have the right to ask Us to restrict processing of Your Personal Data in certain circumstances.
• Request correction of the Personal Data that We hold about You. You have the right to have any incomplete or inaccurate information We hold about You corrected.
• Object to processing of Your Personal Data. This right exists where We are relying on a legitimate interest as the legal basis for Our processing.
• Request erasure of Your Personal Data. You have the right to ask Us to delete or remove Personal Data when there is no good reason for Us to continue processing it.
• Request the transfer of Your Personal Data. We will provide to You, or to a third-party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format (JSON format via the data export feature).
• Withdraw Your consent. You have the right to withdraw Your consent on using your Personal Data.

Exercising of Your GDPR Data Protection Rights

You may exercise Your rights of access, rectification, cancellation and opposition by contacting Us. Please note that we may ask You to verify Your identity before responding to such requests. We generally respond within one month.

You have the right to complain to a Data Protection Authority about Our collection and use of Your Personal Data. For more information, if You are in the European Economic Area (EEA), please contact Your local data protection authority in the EEA.

California Residents (CCPA/CPRA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to Know: What personal information we collect and how we use it.
• Right to Delete: Request deletion of your personal information (available through your account settings).
• Right to Opt-Out: We do not sell or share your personal information for cross-context behavioral advertising.
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To exercise these rights, please use the data export and account deletion features in your account settings, or contact us at info@ordinarymonday.com.

Note: OrdinaryMonday does not sell personal information to third parties.

Children's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us.

We verify age during registration by requiring users to provide their date of birth. Users under 18 are prevented from creating accounts.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: info@ordinarymonday.com
• By mail: Aedify AS, Pilestredet Park 18, 0176 Oslo, Norway